Most of us are qualified for different job titles. But is one resume enough?
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Ryan: Aloha folks and welcome back to degree free. We are your hosts, Ryan and Hannah Maruyama. On this podcast, we share fundamentals we've discovered and mistakes we've made, while self-educating, getting work, building businesses and making money. We'll tell you how to make it happen. No degree needed.
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Ryan: Right on and let's get into today's episode. Today. We are gonna be talking about how many resumes you should have.
Hannah: Wow. You wanted to start out something controversial.
Ryan: Yeah, this is, well, you, I don't know, you wouldn't think it would be controversial.
Hannah: I don't know.
Hannah: It's a little contentious.
Ryan: Yeah. So the problem, I guess is that there are people that have very varied skill sets and they feel like they can fit into multiple roles. In a different company or at the same company, right? Like, say maybe some, somebody feels like they can fit, fill a sales role or fill a marketing role.
Hannah: Those two, I feel like really closely conjoined and often can be interchanged.
Ryan: Right, right.
Hannah: Cause a lot of confusion.
Ryan: Sure. And or it could be something completely different. Right. I mean, you could be well-rounded and you could be like applying for a sales role. I mean, it's well rounded, but you know what I mean?
Ryan: Like you're gonna have skills and merit in very many different areas and you know, it could be applying for a sales role or I don't know, a carpenter or something.
And so, how many resumes should you have if you're aligned to different roles.
Hannah: As many as you need.
Ryan: That is kind of where we're going with this, right? I mean, the answer to kind of skip to the end is books.
Hannah: We're gonna spoil for you folks.
Ryan: And so the answer to kind of skip to the end is really depend, right? And it really depends on two different factors or two different things, right? Those things while sort of related, sort of the same thing, they're not. The two things are gonna be like, how many different industries are you applying in? And then also how many different jobs are you applying for?
Hannah: And this is why I say controversial, right? Cause it's flies in the face of what a lot of people will tell you about resumes, which is just to use the same one. And it might be that the advice that they're giving is from an angle of trying to apply volume, right? And so it does make it easier if you're just applying using the same one. But the thing is, if you're applying using the same one and you're applying to different job titles, it's not going to be as well suited to each job title that you're applying for.
And so it's not gonna be received as well as if you tailored it specifically to that job title.
Ryan: Yeah. And that's not to say that there are people that only have one resume and they get jobs. So, say you have, right. So, say you have a customer service resume and you get hired for a sales role, right?
Hannah: It worked.
Ryan: Exactly. There's no, there's no right or wrong reason here. We're just giving information and do with this what you will.
Hannah: Or won't.
Ryan: Right, exactly.
Ryan: And so when we're talking about different industries, just to kind of come back to that earlier example of like the sales and marketing, right? So those are kind of different industries, completely. Integrated, but you know, separate
Ryan: There, you're gonna need two different resumes,
Ryan: Atleast two different versions of your resume. Yeah.
Hannah: Yeah. Cause if you're applying for sales, apply with a sales resume, if you're applying with the marketing, whereas for marketing wall comply with the marketing resume.
Ryan: And then for how many different jobs. So let's stick on this sales and marketing thing, I guess, for a second. Okay. So you're a salesperson that is applying to all different types of sales roles, right? So you have that resume, you have that version going and they're applying to different roles, but you also feel like you fit in for marketing, right? But within marketing, you really feel like you could only fulfill a couple of different roles, within marketing. You're not really a generalist, but you can do different jobs. So like, let's say like, you're, you feel like you can a social media manager and like an SEO content specialist or something like that.
Ryan: Okay. So then you're applying to your sales roles, your sales jobs, and then you're applying to social media management jobs and you're also applying to SEO content jobs. You need three resumes then?
Hannah: Yeah. If people are gonna say, oh, I'll just apply with the same one. But the thing is, you're gonna be trying to, you're gonna be trying to showcase different, different stats, right? If you have experience in those things, you don't want to give stats for the other things because it's distracting and you want to, you want to be sure that if you're, if you're, if you have SEO stats about what you've done with SEO, you just want to draw attention to those things.
Hannah: If you're applying for an SEO role.
Ryan: Yeah, yeah, absolutely.
And so, now that we have how many versions we are gonna have, right? For every industry and that for every job within those industries. Okay. Now, where are some of the most common places or some of the easiest places to tailor that resume, right? The first, the first place is going to be the professional summary.
Hannah: Yeah. Which is, again, this is something that you may or may not have on your resume. If you're using a template, it may or may not have it. I personally have found this to be a really useful thing. And the reason is because if a human is reading your resume, you want to make it easy for them. Because if they're reading your resume, they're reading other resumes.
And so if your resume has a two sentence summary of who you are and what you can do or have done, that's really useful to remember your resume and to understand what the goal of the resume is, especially if the resume is not clear, which is sometimes the case.
Ryan: Yeah. So to kind of add to that, not only can that add clarity, but if you're applying to different jobs, if you use this, this is like the number one place to edit, because it can also add a lot of confusion. So if you're applying to be a sales manager, someplace, but then at the top of the resume at the top of the professional summary, it says that you are a seasoned yard technician.
Hannah: Right. That's okay. All right. I mean, even if, even if the rest of your resume is accurate, I'm gonna be confused from the get-go and it's going to color the rest of the way I read your resume because I'm already confused.
I'm like, why is this yard tech applying for the sales manager role? That doesn't make sense, these have nothing to do with each other.
Ryan: Right. Exactly.
Ryan: And so you've now made, you've now assuming that there is a person that's reading your resume and it's not being filtered yet. Like, okay, now you've made the person reading your resume, have to do a bunch of mental gymnastics.
Hannah: Figuring out what you're trying to do.
Ryan: Yeah, exactly.
Ryan: And so that's not a great way to make a first impression.
Hannah: No. And in fact one could argue it's unprofessional, because of one thing, one thing that is regarded as professionals, clear communication. And if you say I'm a this and then you tell them I'm also with this, they're gonna get confused.
Ryan: And so, like I said, if you do use the professional summaries at the top, not everybody does. But if you do use them, this is the number one place that you're gonnawant to tailor.
Hannah: Make sure you change that out and make sure it matches the job title that you're applying for, because I can definitely say that I have accidentally submitted resumes that were mixed up before.
Ryan: I totally have it too.
Hannah: Yeah, I definitely done that.
Ryan: Definitely. When you're like, when you're totally.
Hannah: When you're on job one fifty.
Ryan: Exactly. When you're, when you've been doing it for eight hours a day for like two weeks straight. And you're like, you've given up on life and you're in your underwear on the couch. It was like, Oh my God, this sucks.
Hannah: And you're just,
Ryan: Yeah, and then,
Hannah: attach, attach, attach
Ryan: Exactly, totally.
Hannah: And do this so tired. And, you know, you just go, oh, I don't want to make a separate one for this. So you, you copy that Google doc and then you do not accurately copy the sales, the little, the little description, that two sentence thing. And that'll be your undoing.
Ryan: So, don't do that guys.
Hannah: Yeah, don't be us.
Hannah: All right. So here's how you're going to explain your work experience and the one disclaimer, I want to put at the beginning of this section that I want to make very clear is, do not lie on your resume. I see people say that all the time. Oh, just lie. Just let, No. Do not lie on your resume.
There is a difference between being clear and being, giving someone the information they are looking for and lying. And you need to figure out where that line is because you need to be able to communicate clearly without being distracting, without lying, because your employer is gonna find out they may not, but don't lie.
Ryan: Yeah, definitely.
Hannah: Like, I don't know. So many people, I see that comment off so often. Oh, just lie. No, don't do that. Don't do that. I believe that, that is gonna come around and bite you in the butt.
Ryan: Yeah. I mean, Whatever, if you're gonna lie, if you're gonna lie, you're gonna lie. Whatever.
Hannah: That's true.
Hannah: But for people who are like, oh, maybe I should, don't, don't do that.
Ryan: Yeah, it's not a good way, it's not a good way to start off a relationship with a company. It is not a good way to like,
Hannah: It reflects poorly on you. If they find out that you were lying.
Ryan: Exactly. That's I was going to say.
Hannah: It's only hurt you.
Ryan: Later on, later on while you're at the job, and if, especially, if you work closely with the person that hired you. Now, you're gonnq have to remember those lies and you're gonna have to take it with you.
Hannah: Yeah, and if it, and to, if someone does, does go on and eliminate hire you, and it finds that they, that it's found out later that you were not telling the truth. It also reflects poorly on this person now who hired you.
Ryan: So other than lying, the next thing that we're gonna be talking about for the work experience is alternate is gonna come in two forms and it's gonna be coming in the form of inserting and deleting from jobs, from entire jobs for the resume. So just completely gone or inserting, deleting or altering like different work experience from the same jobs, right? So. We're not necessarily lying, we're just altering and tailoring our resume to fit the job that we are currently applying for.
Hannah: I think, I have a really good example for this as well. So at one point in life, I worked on a dolphin boat. When I was applying for a restaurant job, for a serving job. It was not relevant to the restaurant that I had worked on a dolphin boat for years before, because that's not helpful to them. It does not, it does not help them out that I had worked on dolphin boat is not relevant. It doesn't showcase that I can serve tables and take orders, right? So I didn't put it on my resume because it's not relevant to the person who's hiring for the restaurant. It's just distracting. Interesting and cool. But not useful.
Ryan: Yeah. And that would be, that will be completely deleting entire job from your history.
Hannah: And you can see how that's not dishonest to do that. They don't need to know because it doesn't help them run their business or help me complete the job description in any way.
Ryan: And the thing that we have to be conscious of here when you're deleting entire jobs is, creating gaps in your work history. Now this is like, this is of high contention, the gap and how to address it and whether it's a detriment or stuff like that, we don't have time to go into in this episode.
Hannah: That might be in another episode.
Ryan: Right. But just, let's just say that, let's just be cognizant of it if you were at a job for 10 years, but you feel like it doesn't fit the role and you're just gonna and you, weren't doing other things during that 10 years. Maybe you don't want to delete that job.
Hannah: Right. Cause that would be a different. And that's also different because it may be relevant just because it was such a volume of work experience. And that I had 10 years of work experience and therefore it's relevant to any job that I have because it was such a long period of time.
Ryan: Sure. And that's gonna, that's gonna roll into the next type of altering for work experience that we're talking about, which is altering, deleting, inserting different things in different roles and duties that you did in those jobs.
Hannah: Again, not lying, but because people do multiple different things in multiple different roles. And because of that different industries titled them differently and view them differently. And so you want to emphasize the ones that you do have that fit the job description, even though that may not have been how the company that you came from labeled that job, because it matters.
Ryan: Yeah. So, like to kind of continue your example of the dolphin boat, right? And serving tables, if you didn't want to exclude that totally from your resume, because you felt like it created too large of a gap, right?
What can we say about the experience that you did get and you did do on the dolphin tours, right? You could say maybe that you did customer service and that you were client facing and that you handled money transactions, assuming that you did all of these things.
Ryan: Assuming that you did all of these things, you could say all of that, all of those things on your resume. So now to make it more appropriate for jobs that we're looking for on this podcast. Okay, so let's say if you are in office administrator, right? Or an executive assistant or something like that, administrative assistant, right? I realize that those are three different roles but something like that, where you're kind of a utility knife,
Ryan: And you kind of do it all. And so, for different roles you could put different things. So if you're applying to be a customer service rep out of, You know wherever, you could say that you used to be in charge of the phone calls, the emails, the support between you and the person that you worked with.
Ryan: Right? That's, that's not lying, right? But you do a lot of things that, if you're applying for like an office manager role you could say that you were in charge of scheduling the executive plus the nine other people in the office for a weekly all hands meeting.
Hannah: Or company get togethers or retreats or whatever.
Ryan: Whatever it is that you did, right? But you see how tailoring your resume to specific experience in that industry. That just makes it easier for the people that are reading these resumes to understand how you fit in, in the current role that you're applying for.
Hannah: Right. That's your job, when you were applying that is, that is the job that you have. Your job is to make the person who's hiring understand how you can do what they need done.
Hannah: It's, it's that simple. Don't distract them and don't give them things that are irrelevant.
Ryan: Yeah, exactly.
Hannah: Yeah. Make their lives easier.
Ryan: So the next thing that we can tailor in order to make different versions of resumes is we can tailor like keywords, certain statistics and certain metrics. So, for every job there are keywords that you're gonna want to use. That's a kind of a topic for a different discussion too, but just know that, you know, there are certain words that the hiring managers or even filtering software you did, that companies use nowadays to filter out people's resumes if they don't have this certain amount of keyword density for the given job that they're doing. And one of the easiest ways to kind of just look at the job description and see what is important. And then just kind of fill in those words onto your resume as much as coherently possible.
Hannah: And this is not the I've seen this on, I've seen this on Tik Tok, but there's a hack people do that probably or, they might, it reminds me of like a high school where you would put or college maybe where you would put keywords, you would put, you would put stuff in white and then you would, in white texts, you would put
Ryan: Yeah, it's like early Google.
Ryan: So what they would do without, but they would do it like in order to get
Hannah: Ensured packing.
Ryan: Yeah. Right, exactly. So on the bottom or like, so instead of to make it a little more relevant, let's think of like Craigslist ads today.
Ryan: So when you're selling your car and you're so, you're selling a Toyota Corolla you're on the bottom of it. Almost always, you're gonna see people that write Honda civic, you know, Hyundai Sonata, Elantra, right? RAV4, whatever. And they're just keyword stuffing the very bottom of it so that for search purposes, It'll it'll show up. You don't want to, you don't want to do that.
Ryan: Right. There's very limited real estate on, on your resume. And you want to make sure that it's very easily readable and stainable for you know people.
Hannah: And ultimately because, it will, at some point there will be humanized on your resume. And so don't do that because again, if it's not topical, it's not gonna help. It's not really gonna help you. What you want is your goal is to get it to the person and then make sure that it's readable for the human being that reads it.
Ryan: Yeah, exactly.
Ryan: Yeah. That's what, that's what I meant by scannable so that they could scan it with their eyes. Yeah,
Ryan: Yeah. So the next one is going to be like stats and metrics and each job or each industry has their own stop or their own metric that they care about, right? So,
Hannah: I have another good example for this.
Ryan: So this really just depends on what you're going for? Go ahead.
Hannah: I think another, because of had an eclectic group of experience but I was, Al, I was, I was a swim teacher at one point and then I ended up working for a in, in fundraising for a nonprofit. And so something that I wouldn't put on my nonprofit resume would be I taught X number of four year olds to float on their back ,right? If I was applying to another swim school that would be useful information, but it's not topical or helpful or useful in any way to the, to the nonprofit because they don't care about those metrics. So just putting numbers on your resume is not useful if those numbers have nothing to do with the job that you're applying for.
Ryan: Right. Exactly.
Hannah: In the same way, you can even reverse engineer then and say, you know, If, if the nonprofit had, you know, if the nonprofit goes, we raised, you know, while I was at this non-profit I raised 2 million, you know, $2 million in contributions over you know, for a fiscal year, this, to this, this one school is going to look at that and go, okay, how many kids did you teach to swim? Right? It's not useful. Like, so not all metrics are created equal if they're not relevant to the job that you're applying for.
Ryan: Exactly. And so, another example would be like, if you were in sales and you are applying to another sales job, you might want to put something with numbers, statistics, right? Say, I closed a million dollars in 2021. Right? Okay. That's, that's good. You might wanna put more stats than that, but, okay. Sure. Okay. But if you're, you were in sales and now you're applying to a customer service role maybe that doesn't matter as much anymore. And so now you're gonna want to put something like, okay, well I dealt with X amount of clients and I dealt with a thousand clients last year and zero
Hannah: My rating was,
Ryan: And my rating was five stars or whatever, or whatever induce you standard that you're using or you know, the, the amount of negative feedback that I received was zero.
Hannah: Or I received so many outstanding whatever reviews.
Ryan: And so you're just gonna want to think of how you're,
Hannah: If you're hiring, what would you wanna know?
Ryan: Right, exactly. And this asset metrics are just good to have on any resume, as long as it's topical, right? You can say like it's a lot more effective to say that I sold a million dollars last year, rather than say I sold a bunch of money last year. Like I made the company a bunch of money. Like, how much is a bunch?
Hannah: That's a truck load
Ryan: Yeah, exactly.
Hannah: A truck load.
Hannah: Now, but I think that that's, that's a really good point too cause you just think about if this was in real life, right? If you were doing this in real life, what, what we do to these poor recruiters and poor hiring managers, if somebody were to walk up to you and say how good are you in using Microsoft Excel? I need somebody to use Microsoft Excel and you said, well, I read like 18 PowerPoints. They'd be like, okay, that's great. I was asking you about Excel though. You know, it's not like it's a bad thing to say, right? It's not, there's nothing wrong with it. It does show that you excell at PowerPoint, but it does not show that you excell at Excel. Did you get what Im saying?
Hannah: Thanks. But I think it's a good example, cause just think of, if you were talking to a person and they answered you that way, you'd be really thrown off because it doesn't make any sense. If I'm asking you about this specific thing and you tell me that you did great at something else it's not going to help me figure out where you are at the thing I'm asking you about.
Ryan: So the last thing that we wanted to talk about is just kind of the more minutia of like how to execute this. So when you're editing your resumes you definitely want to save them, right?
Hannah: This is Ryan's gem.
Ryan: Like, you really want to save your resumes. And when you're editing them, I like to make a copy and then edit the copy, right? So each one of these quote, unquote tailored resumes are their own separate resumes. All right. I'm a little overkill, but I can, but still these, I guess, lessons or tactics can still be useful. Right? So the main thing is gonna be you should definitely save all of your previous resumes in some sort of centralized location
Hannah: Before we get too much further can you give an example of how you do that? When you say you're saving a copy and editing a copy. So if you're in, if you're in a Google folder and you have one resume and then you make a copy of it, do you rename it?
Ryan: Yeah, right.
Hannah: And then you edit that one?
Hannah: Okay. And then do you copy the original or do you copy from there and you can just keep editing down the line?
Ryan: It just depends.
Ryan: Yeah, it was just about, it just depends.
Hannah: All right.
Ryan: Right. So like, that's a good question because eventually if you start off with like, so say you don't have a lot of job experience, work experience and so you have one resume and that resume, it basically says that I'm a busser at a restaurant, right? And then later on you get a job that, okay, you are now a supervisor whatever.
Ryan: And then later on you know, your, your resume keeps changing and changing and changing. So it would be silly for you to go back to the faucet resume all the way back there and, and make a copy. Yeah. So you're gonna want to just keep,
Hannah: Most recent.
Ryan: Not necessarily though, right. But I mean, if you're going, if you're, maybe if you're, if you're gonna apply to being a restaurant manager, Instead now maybe you're interested or change whatever you're doing maybe you want to go back to the busser resume, I'm not, I'm not sure, but
Hannah: Each, each new job application title basically is a zone.
Ryan: Yeah. Right. And we, will get there. Yeah. And so like the main thing is gonna be in a centralized location. So that's gonna be like on an external hard drive on your computer, google drive, whatever Dropbox, whatever, whatever it is that you,
Ryan: Yeah, yeah, exactly. Whatever it is that you use. The naming system and then the filing is important here. I like to date each one. Date it with at least a year, you do yourself a favor and date it with at least a year. If you want to go more in depth, you can go name it with the year and with like the month of the season of what you edited it. So at least, you know, okay, this is the most recent version. And then if you want to delete the rest, you can. I don't just because why,
Hannah: Why would you keep more copies?
Ryan: Right? Exactly. The reason why is because it gets too much.
Hannah: And then you can just put them into some folders based on type.
Ryan: That's exactly right. That's what exactly I was gonna say when it gets too much, then you start putting it into self folders either by type.
Hannah: Sales, management.
Ryan: Right. Either by type or by year, right? Or are you gonna do a tight on here? So, because you know your resume from 10 years ago, you can probably trash. It's probably your problem.
Hannah: It's not useful.
Ryan: You're probably not using it anymore, but if you jump around to a lot of different jobs and
Hannah: There's a lot of people that reach it too.
Ryan: Right. And you're using some of the techniques that we talked about before, which is like, when you started a new job, you've updated your resume. And so if you're constantly updating your resume and stuff like that and you're jumping
Hannah: Take that again in case people haven't heard that.
Ryan: Yeah. So one of the tools that we've talked about before one of these techniques rather is when you're, when you get a new role one of the first things that you should do when you get into the new role is you should copy and paste the job description, the bullet point into your resume just right at the top and you can make a duplicate and then copy and paste. That's what I do. And that can serve as your rubric for updating your resume for the next job. And at least you have something and that's gonna change over time because when you get into the role, you're going to be like, wait, I do way more than this. I be like, well, I don't do anything. Which, I mean,
Hannah: Yeah, it's one of the two.
Ryan: I hope, I hope that everybody gets jobs where they don't have to do anything, you know? But yeah, that is one of the ways to kind of make it easier on yourself that when you're ready to jump ship. You're, you're, you're ready to go. You have at least something on your next resume, but what this also does as well, having all of these resumes saved, especially if you have a lot, is if you ever need like a background check or you ever need, for some reason you need your work history, which kind of a random moments, you, you, you find that you, you need it.
Hannah: With like 24 hours and notice all for some reason,
Ryan: Right and here's like, I, I dunno, I don't know what my work history is. You can just easily, you've outsourced it to your old resumes and you can just go, go back and look through it and fill it out all. Oh I was there from this time to this time, from this time to this time, right.
Hannah: Right, that is a super useful side effect to do that.
Ryan: And not everybody, that's not gonna happen. That's not gonna happen for everybody, but I don't know for less than a, you know, 500 megabytes on your, on your Google drive.
Hannah: Why not?
Ryan: Yeah. You're, it's fine.
Ryan: It really depends, it really depends how many versions you need. It really depends on the industry. How many different industries are going into or how many different jobs.
Hannah: One, one last point that I'll make just for, for everybody listening is if you are finding that you were being, that you were unsuccessful applying with one single resume, then you have not changed it.
That, I mean, start there, like try a new template, try a description, try to change it up a little bit. Another, another, just on the resume thing, do not use Canva, do not use that. Use Microsoft word, use Google docs, use a plain PDF format and make sure it's just texts. Because unless you're applying for, you know some Fang company or design company where they're looking at the design of your resume in order to assess whether or not you have skills, do not use a cutesy resume template from Canva or whatever because it, it's possible that the any scanning software is not able to read it or the recruiters are not reading it because it's too complicated to figure out where things are. I have seen that a lot just to, you know, that's a mistake that people make. So if you're applying to the same, same resume and you're unsuccessful, tailor your resume for each job, start there. And then two don't use artsy templates.
Don't do that because it's not as effective.
Ryan: Yeah, definitely. And I think the whole, like resume design and everything like that and what should be on a resume, it can be another episode where we talk about later.
Ryan: Yeah. I think that's pretty much it guys. Thank you guys so much for listening. If you guys liked this episode, please like and subscribe we're on YouTube and where we are everywhere that you can get your podcasts. So. That'd be great.
Hannah: Oh, and before you go, you guys are gonna want to go sign up for our newsletter. It has tips, tricks, resources, online courses we found apprenticeships, job ideas, just all kinds of cool stuff. You're gonna want to go over to degreefree.co/signup to get that.
Ryan: Right on. All right, guys, until next time, Aloha.
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